Privacy Policy

Effective 01.06.22

Introduction

We set out below our Privacy Policy for https://www.leexi.ai.

We process your personal data when:

• You contact us,
• You wish to register,
• you wish to obtain information about Leexi

With this privacy policy, Leexi informs you about the processing of personal data through the site.

The site also has a cookie policy informing you about Leexi's use of cookies and other trackers.

The version of the Privacy Policy that applies is the one that appears on Leexi's website https://www.leexi.ai at the time you contact us after your consent has been obtained.

Any submission of a form via this Leexi website is subject to your prior acceptance of the Privacy Policy by checking the box "I have read and accept the Privacy Policy". By checking this box, you acknowledge that you have read, understood and accepted this Policy fully and completely.

Leexi reserves the right to change or modify it at any time without notice. You will be notified or - to the extent that it is technically and legally possible - by notification through your contact details available to Leexi. It is strongly recommended that you check this page frequently, referring to the date of the last modification indicated at the top. If the changes affect the processing activities carried out on the basis of the User's consent, Leexi must collect your consent again.

Leexi's processing activities

Leexi is responsible for the processing of personal data collected through this website.

The contact form

Leexi uses your full name, e-mail address and telephone number to contact you in connection with your request. In order to answer your request as precisely as possible, you have a box allowing you to specify your request ("Why are you contacting us?"). A free field is also available. If, in order to explain your situation, you need to give Leexi personal information, we ask you to provide us with only what is strictly necessary.

The legal basis for this processing of personal data is consent.

The communication of this personal data, except for the telephone number, is compulsory in order for Leexi to respond to your request.

This data is kept until you withdraw your consent or 2 years after our last interaction with you.

Leexi uses the Pipdrive - CRM solution to manage the contact form. This solution is subject to US law. In order to organise the processing of contact requests, our marketing team uses Google sheets, a spreadsheet application from the GSuite office suite, which is subject to US law. The use of these tools may result in the transfer of data outside the European Union. These are governed by standard contractual clauses.

Leexi Training Registration Form

Leexi uses your full name, email address and professional status to contact you when you apply for a course. There is also a free field for you to describe your motivation. If you need to provide Leexi with personal information, we ask you to provide only what is strictly necessary.

The legal basis for this processing of personal data is your consent.

The provision of this personal data is mandatory for Leexi to be able to respond to your request to register for a course.

This data is kept until the end of your training or until you withdraw your consent.

The demo request form, for Leexi

Leexi uses your first name, last name, email address, telephone number and employment status in order to contact you in connection with your request for a demonstration of our SAAS tool. The legal basis for this processing of personal data is your consent. The provision of this personal data, with the exception of your telephone number and employment information, is mandatory in order for Leexi to respond to your request for a demonstration of our SAAS tool.

This data is retained until you withdraw your consent or 2 years from our last interaction with you.

Leexi uses the Pipedrive - CRM solution to manage the contact form. This solution is subject to US law. In order to organise the processing of demo requests, our marketing team uses a Google Sheet, a spreadsheet from the GSuite office suite, which is subject to US law. The use of these tools may result in data being transferred outside the European Union. These are governed by standard contractual clauses.

Leexi's job response form

Leexi uses your name, first name, email address, telephone number and professional situation (CV and cover letter) in order to contact you when you reply to our recruitment offers. A free field is also available to you. If you need to provide Leexi with personal information to explain your situation, we ask you to provide only what is strictly necessary.

The legal basis for this processing of personal data is your consent.

This data is kept until you withdraw your consent or 2 years after our last interaction with you.

Leexi uses the Pipedrive - CRM solution to manage the recruitment form. This solution is subject to US law. In order to organise the processing of demo requests, our marketing team uses a Google Sheet, a spreadsheet from the GSuite office suite, which is subject to US law. The use of these tools may result in transfers of data outside the European Union. These are governed by standard contractual clauses.

The newsletter subscription banner

Leexi uses your e-mail address to send you its newsletter. The legal basis for this processing of personal data is your consent. The communication of your e-mail address is mandatory for Leexi to send you its newsletter. This data is kept until you withdraw your consent or 3 years after our last interaction with you (right to be forgotten). The marketing team uses a Google Sheet, a spreadsheet from the US office software Gsuite, to keep track of newsletter subscribers. The use of this tool may lead to data transfers outside the European Union. These are governed by Standard Contractual Clauses.

Use of personal information for promotional purposes

When you have participated in a training course organised by Leexi or are the owner of a Leexi tool, we offer you the opportunity to give your opinion. At the same time, we ask for your consent to use this feedback for promotional purposes. In particular, it can be presented on our website https://www.leexi.ai. Your name, first name, photograph and professional situation may thus be used to integrate our experience testimonials.

The legal basis for this processing of personal data is your consent.

The provision of this personal data is necessary for Leexi to publish your testimonials.

This data is retained until you withdraw your consent or 3 years from our last interaction with you.

If you wish to have your personal information removed from the site please contact our DPO team at dpo@leexi.ai

Data hosting

Our solutions and the data integrated by our customers are hosted on AWS servers located in Europe.

Data Security

Leexi implements appropriate administrative, physical, technical and organisational measures to protect your data.

Future of data in the event of a merger/acquisition or absorption of Leexi In the event of a merger/acquisition or amalgamation, Leexi will inform you in advance of the transaction and the transfer of your personal data to the new entity.

This means that Leexi simply informs you but does not ask for your consent again.

Your rights

You have the right to access your personal data processed by Leexi.

Thus, you have the right :

• to withdraw your consent at any time if you have already given your consent to the processing of your personal data.

• to object to the processing of your data if the processing is carried out on a legal basis other than consent. However, in the case of commercial prospecting, you must specify the reasons for your request "in view of your particular situation".

• to access your data. You have the right to know what data is being processed and to obtain a copy.

• to have incorrect or incomplete data about you rectified. You have the right to obtain the accuracy of your Data and to request that it be updated or corrected.

• to restrict the processing of your Data. In this case, Leexi will only process the data for storage purposes. You have the right to have your data held by Leexi limited if:

  • you challenge the accuracy of the information (exercise the right of rectification) concurrently with your request for limitation.
  • the processing is unlawful and you object to the erasure of the data and instead request the restriction of the use of the data.
  • you have objected to the processing (exercise of the right to object) and you exercise your right to restriction during the verification as to whether the legitimate grounds pursued by the controller prevail over those of the data subject.
  • or Leexi no longer needs the personal data for the purposes of the processing, but they are still necessary for the establishment, exercise or defence of legal claims.

• to have your personal data erased. You have the right to have your data held by Leexi erased if :

  • the data is no longer necessary for the purposes for which it was collected or is processed in another way.
  • you have withdrawn your consent on which the processing was based and there are no other legal grounds for the processing.
  • you object or are opposed to the processing of the data and there are no compelling legitimate grounds for the processing.
  • the data have been processed unlawfully.
  • the data must be erased to comply with a legal obligation under EU or Member State law to which Leexi is subject.
  • or the data concerns a child under the age of 16.

• to the portability of your data. You have the right to retrieve your data in a machine-readable format and store it yourself or transfer it to a third party. This applies provided that the data is processed by automated means and the processing is based on your consent, on a contract to which you are party or on pre-contractual obligations.

• to lodge a complaint with the competent supervisory authority for personal data.

Contact us

If you wish to exercise any of these rights, you can contact the Leexi Data Protection Officer (DPO) free of charge. This is your point of contact for any request to exercise your rights regarding the processing of your personal data. You can contact us :

• electronically: hello@leexi.ai
• by post: 1183 Chaussée de Wavre, 1160 Brussels, Belgium

If, after contacting Leexi, you feel that your rights regarding your data are not being respected, you can submit a complaint to the CNIL (France), APD (Belgium)